In this chapter we explain how to use the Kopano Calendar application. After reading this chapter, you will be able to setup meetings and appointments, work with multiple calendars and share calendars with coworkers.
An appointment is an item in the calendar of a user which is only applicable to him or her. No other participants have been invited. A meeting is an item in the calendar of a user which has more than one participant. As soon as a user invites a coworker and/or schedule a resource with any appointment, it automatically becomes a meeting.
3.1. Creating an appointment/meeting¶
Adding a new appointment/meeting goes as follow:
- Go to the Calendar application.
- Select the Appointment button in the Main Toolbar. The “New Appointment” window opens.
- Insert a subject for the appointment and optionally a location.
- Select a start and end time for the appointment.
- Additionally attendees can be added using the Invite Attendees button.
Enabling the reminder option will trigger a reminder pop-up prior to the appointment. The reminder time is adjustable in the field next to the reminder option. When the reminder pops-up you will be able to either Open the item, dismiss it, or Snooze it.
3.2. Accepting a meeting invitation¶
When invited to a meeting, you will receive a meeting invitation. Four options are available at the top of the invitation:
- Propose New Time
The actions for each options is self-explanatory. Using Proposing New Time you can propose a new date or time. The proposal will be sent to the meeting organizer who can either accept or decline it.