Kopano Meet can be used both as a desktop app and a mobile app from the same URL. All you need is a browser to get started - and a link to ‘your meet’, received from your system administrator or by someone that wants to meet with you.
If you’re using Meet on that system for the first time, your browser will ask you if you allow access to the microphone and camera.
Meet will only work if you allow the microphone and camera to be used.
When logging in, you will brought to the main screen. On the right hand side the the video of the currently selected webcam is shown. On the left hand side you have the ability to start a new call or to scroll through past calls.
Joining a meeting¶
Joining a meeting is easy! You received a link via an email, or perhaps a meeting request or a chat message. All you need to do is click it! Afterwards Meet will open in your favorite browser and show you the group welcome screen from where you can “Call” into the meeting.
One-to-one calls can be done as follows:
- Click on “Contacts” to search and browse through users
- select on a contact to open his detailed view and get the option to call them.
While a call is being established you will see a grey background with a hourglass animation and a moving bar. Your video is moved to the bottom right of the screen.
Once the other side has picked up their video will fill the screen.
The call controls (hang up button, as well as video and microphone indicator) are only visible when there is mouse movement in the window. If there is no activity the controls will fade out of view.
When receiving a call yourself you can either accept, decline or ignore a call. Accepting will result in the call being connected with the same audio and camera settings you previously used on the main screen. Declining a call will result in a message to the caller that their call was rejected. Ignoring a call will make the call incoming call windows go away without notifying the calling user about it.
Groups, public vs. private¶
Kopano Meet currently knows two different kinds of groups.
- Public groups are groups that can be joined by external guests/users as long as they know the exact url. These groups are recognizable with the common namespace, by default
/public. Depending on the configuration guests will only be able to join a group meeting once a registered user has joined it.
- Private groups are groups that can only be joined by registered users. Users joining this group still need to know the exact url.
Rather than have your guests and colleagues type the url, you can share them the link beforehand through invitations.
Inviting users and guests to a group¶
From the “New call” screen, you have the possibility to join an existing group or create a new one:
- From the Main Screen, click on “NEW CALL”.
- Click on “JOIN OR CREATE GROUP”.
- Enter the name of the group. If that doesn’t exist, a new one will be created. The “JOIN” button will become active.
- Press on “JOIN”.
Toggling the “Allow public guest access” switch will add the
public/ prefix to the chosen name.
Afterwards you can easily invite additional users by clicking on either “INVITE TO THIS GROUP” or “SHARE GROUP LINK”.
For invitations via E-Mail Kopano Meet performs basic sanity checks on entered email addresses. If a mail address is invalid, Meet will show a red envelope and block the “INVITE” button.
Power/advanced users can also directly click on “INVITE” to have recipients completed by their preferred mail client.
Kopano Meet will show a notification in the upper side of the screen once the mail has been handed over to default the mail client of the user.
To invite more users the email invite flow can be restarted by clicking on “INVITE TO THIS GROUP”. To simply include a link the user can also click on “SHARE GROUP LINK” which will put the group link into the clipboard.
If the device of the user supports Web Share API (like mobile devices), then instead of putting the link in the clipboard this will actually open the share menu of the device.
Doing an “audio only” meeting¶
Meet has a special “audio only” mode that can be used to preserve bandwidth with calling in from a metered connection.
The “audio only” mode can be enabled from the settings menu at the top of the screen.
Toggling the switch into the “on” position will disable both incoming and outgoing video stream and also disabled the screensharing button.
Selecting the right Camera/Microphone/Speaker¶
Kopano Meet will use the default devices for your microphone and speakers and the “front facing” camera automatically. If you want to use a different device you can switch this from the settings screen.
Changes to devices will only be put into effect after confirming the dialog via the “DONE” button.